Commerce Interact Ltd. take matters of data privacy seriously. We respect our relationships with customers, clients, visitors, sponsors, exhibitors, suppliers and employees, and the trust they place in us to hold their personal information.
Commerce Interact Ltd. operates a number of divisions, event brands and products, when we interact with you, it will usually be through one of those brands. The Commerce Interact Ltd. Legal entity that is responsible for personal data will be the entity shown on booking, web and contract forms or invoices.
For any data privacy queries or complaints, please contact firstname.lastname@example.org.
- Personal information collection
This section tells you what personal information we may collect when you use our products and services, and what other personal information we may receive from other sources.
- Contact details, such as name, email address, postal address and telephone number
- Educational, nationality and professional information
- Usernames and passwords
- Payment information, such as a credit or debit card number or bank account details
- Comments, feedback, posts and other content submitted, including survey information
- Interests and communication preferences including marketing permissions where appropriate
- Location information such as provided through a mobile app
- Identity verifying information such as passport details to comply with legal obligations in certain countries and to provide visa invitation letters where requested
- Website and communication usage information, such as correspondence and details of your use of our website and services obtained through cookies or other tracking technologies.
Commerce Interact Ltd. collects and holds all information you provide when:
- You contact us by email
- You have contact with us by phone
- You submit an online enquiry via one of our websites
- You submit a job application via one of our websites
- You subscribe to one of our websites
- You submit a directory entry to one of our websites
- You accept the cookies policy on one of our websites
Children’s personal information
Our services and products are directed at business professionals. They are not intended for children under the age of eighteen. We do not knowingly collect personal information from users in this age group and reserve the right to delete such information if we become aware of having collected it.
- Use and disclosure of personal information
Commerce Interact Ltd. collects your personal information for the following reasons:
- To provide a high-quality service
- For conducting market research surveys
- For running competitions
- In product enquiries, sales and administration
If you have made an enquiry about us or our products or services, either online or over the phone, your personal information will be used to respond to the enquiry or to take other steps at your request, prior to you entering into a contract with us.
- When you register for one of our products or services
If you have purchased or registered for one of our products or services, including on a trial basis, we will use your personal information, including bank or card details, to provide you with the product or service, communicate with you about it, handle payments and recover any debts.
- In call monitoring for training and quality monitoring purposes
Where one of our sales representatives speaks to you over the phone, the calls are recorded for training and monitoring purposes.
- To include professional information in our products and services:
If your professional personal information is relevant to our products and is freely available through public sources, such as a website related to your work or profession, listed directories, press releases, industry publications, or if you provide it to us, to the extent permitted by applicable data protection laws, we may use such personal information in the products and services we provide to customers, for example in subscription products, research, industry analysis and insights.
- For event and exhibition management
If you participate in one of our events as a facilitator, speaker, sponsor, exhibitor or attendee, your personal information will be used in connection with the running of the event, to handle payments and recover debts.
We will also use your personal information to maintain databases that allow us to assess your qualities as an attendee, facilitator, speaker or sponsor/exhibitor, promote events and encourage further engagement at our events.
In addition, photos and videos are taken at our events, which may feature attendees, facilitators, speakers, sponsors or exhibitors. Where we have taken photos and videos at our events that feature you as an attendee, facilitator, sponsor or exhibitor, to the extent permitted by applicable data protection laws, those photos and videos may be used for promotional purposes.
Where events and exhibitions use badge scanning technology your personal information will be used to identify you at certain access points, and with your permission, may be scanned by other event attendees, facilitators, speakers, sponsors or exhibitors. This will provide certain location information. The personal information obtained from badge scanning will be used for access control, security and analysing visitor traffic with a view to improving the event experience for visitors and others. In addition, where you allow another attendee, facilitator, speaker, sponsor or exhibitor to scan your badge, your contact details will be shared with the relevant party and used in accordance with applicable data protection laws and any other notices or consents you are provided with or given at the event.
- For marketing
- For customer and prospects management (including analytics and product management)
The personal information held about you, combined with other personal information legitimately obtained and shared with us by third parties or publicly available data, may be used to better understand our customers and their preferences and to improve the products and services delivered. This may include automated profiling and campaign management techniques. Data may also be used in advertising campaigns on social media platforms such as LinkedIn, Instagram and Facebook in order to provide information about upcoming events or new products and to ensure you only receive relevant advertising about our products and services.
- For mobile applications and website analytics
We may combine visitor session information or other information collected through tracking technologies, whether you are logged in or not, with personally identifiable information to understand and analyse your online experiences and determine which events, products and services are likely to be of interest to you. Where you consent to the use of your location data, certain mobile applications may use location data to assist you to navigate around events and bring exhibitors’ and sponsors’ products to your attention whilst you are using the app.
Our marketing related emails track each email to tell us whether emails are opened, and combined with other technology, to verify any clicks through to links within the email. We may use this information for purposes including determining which emails are of more interest to you and to query whether users who do not open our emails wish to continue receiving them. The tracking will be deleted when you delete the email.
Where you subscribe to an online service, the accompanying emails similarly include tracking. We track interaction with these emails and our online services to validate attendance for accreditation purposes, to help determine which information is of interest to you and to customise the advertisements seen on our sites.
If you do not wish the pixel to be downloaded to your device, you should choose not to click links that we send or to opt out of email marketing or online events. This information may be connected to your personal identity.
- Within online membership communities, bulletin boards and chat areas
You may choose to participate in online membership communities on our sites that allow you to create and publish a profile and other personal information. These communities may provide privacy controls that allow choice in how much of your profile and other information to make public or to share with others within the community. Privacy controls are usually found on the page on which you edit your profile, and each individual is responsible for understanding how those controls work, including default settings, and choosing how the information provided is shared and protected. By participating in these online membership communities you may be contacted by other participants using the information provided. When you disclose personal information on any public community boards or chat areas of this website, or any other website used as a result of use of this website, such personal information can be collected and used by anyone who views that board or area. This may result in unsolicited messages from other participants or other parties, which are outside of our control or responsibility. Where you engage with us in customer enquiry chat areas, we will use any information provided to help recommend products and/or assist with confirming any order you wish to place or an issue you may have.
- For news alerts
The information collected when you sign up for news alerts is used only to provide that service, and to understand the background and interests of our subscriber list. In providing the service we gather statistics about how many emails are opened, using industry standard technologies including image downloads. This is to help us monitor and improve the news alerts service and information is collected and analysed at an aggregate level only. With your permission, from time to time we may use your registration details to contact you about the news alerts service. You can unsubscribe from the service at any time using links provided within our emails.
- In automated decision-making, including profiling
We may use fully automated algorithm-based technologies to personalise dynamic web content based on your explicit and/or implicit interests. General profiling, such as segmentation, is carried out for the purpose of providing a more relevant experience.
- For fulfilling legal obligations including anti-fraud measures and screening
We and other organisations may also access and use certain personal information to prevent fraud as may be required by applicable law and regulation and best practice at any given time. If false or inaccurate information is provided and fraud is identified or suspected, details may be passed to fraud prevention agencies and may be recorded by us or by them.
To ensure we comply with international trade sanction laws and regulations, where appropriate customers, vendors and suppliers are screened against US, OFAC, BIS, UN, EU and UK sanctions lists.
- Protection of personal information
We recognise the importance of protecting and managing personal information. Any personal information provided will be treated with the utmost care and security. This section sets out some of the security measures in place.
We use a variety of physical and technical measures to keep personal information safe and prevent unauthorised access to, or use or disclosure of it. Electronic data and databases are stored on secure computer systems with control over access to information using both physical and electronic means. Our employees receive data protection training and there is a set of detailed security and data protection policies which employees are required to follow when handling personal information.
While we take all reasonable steps to ensure that personal information will be kept secure from unauthorised access, we cannot guarantee it will be secure during transmission by you to a website or other services, as we do not control that transmission.
We recommend taking the following steps to help you protect your information:
- Always access transactional sites by typing the address into the browser
- Keep your computer up to date with anti-virus, firewall software and the latest patches
- Avoid using passwords or PINs (Personal Identification Numbers) that are relevant to your personal situation. Passwords with telephone numbers, postcode, your name, or the name of a close relative and dates of birth are simple for criminals to trace
- Create passwords with letters and numbers that cannot be easily attributable to you
- Always memorise your password or PIN and do not write it down or store it on your computer. You are responsible for keeping this information confidential
- Change your password regularly and don’t use the same password for other services such as your video store
- Always log out from sites when you have finished your browsing session
- Close your Internet browser after logging out at the end of each transactional session
- Beware of any windows that ‘pop up’ during a transactional session and be very suspicious if it directs you to another website which then requests your identification or password
- International transfer of personal information
Due to the international nature of Commerce Interact Ltd.’s business and the technologies required, personal information may be accessed by members of our group, our employees and third-party service providers from locations all around the world whose data protection laws may not be as extensive as those in regions such as the European Union.
We put in place appropriate protection to make sure your personal information remains adequately protected and is treated in line with this policy and applicable data protection laws. Certain country specific requirements apply to this section as listed below in the country supplements.
Due to Commerce Interact Ltd using third party suppliers internationally the collection and processing of personal information involves the transmission of that information worldwide. Commerce Interact Ltd may also share the personal information it collects with members of its group which are located overseas. By contacting, subscribing to, or submitting a directory entry to www.winetradeasia.com and/or Commerce Interact Ltd you acknowledge and agree to our processing and transferring of the personal information we collect on you in this way.
- Third-party links
- Who personal information is shared with
To provide you with services and products, your information may be shared for specific reasons. This section explains how and why personal data is shared.
- Sharing with Commerce Interact Ltd. brands and divisions
We may share your personal information with certain other brands or divisions owned by Commerce Interact Ltd. for specific purposes. For example, other to assist in providing our products and services, carrying out internal analysis of the usage of our products and services, or where permitted under applicable data protection law offer relevant products and services which might interest you.
- Sharing with Service Providers
We may share your personal information with third parties who assist in providing our products and services and administering our business. These include IT and marketing technology host suppliers, web and data hosting providers, mailing houses, ad servers, logistics and general services contractors, debt collection agencies, onsite health and safety partners, event registration partners, sales platform providers, communication tool providers, stand designers/builders/fitters, suppliers of sponsorship/marketing/PR collateral and other event collaboration partners. Personal information will only be shared with third parties if and to the extent it is necessary for them to provide our products and services to you.
Where we use web chat services that allow us to connect with you and answer sales and customer services questions quickly and directly. We ensure these service providers protect your data but these chats are intended to provide you with quick answers to basic service questions only and you should not provide any sensitive information such as bank or credit card details in these chats.
These data processors are bound to compliance through contracts in place that protects the personal information you have shared with us.
- Sharing with other Organisations
We may share your personal information with trusted partner organisations for their marketing purposes in accordance with local data protection laws and where required, with your permissions.
If you use one of our virtual products, such as a virtual exhibition, directory site or webinar, or choose to allow your badge to be scanned at an event, we may pass the information you provide to third parties. Generally, this will be via a process whereby you, as the user, visit or interact with a third party such as by visiting a stand at an online exhibition, having your badge scanned or clicking an asset branded and provided by a third party. In some instances, for example, a product listing site, you may reach out directly to a supplier or exhibitor, who may contact you in return. In other instances, our virtual products are sponsored and in these cases, the data provided will be given to the sponsor. Generally, we will let you know at the time of collection if a product is sponsored.
- To reorganise or make changes to our business
In the event that we are subject to negotiations for the sale of all or a part of our business to a third party, are sold to a third party or undergo a re-organisation, we may need to transfer some or all of your personal information to the relevant third party or its advisors as part of any due diligence process. Any information that is transferred to that re-organised entity or third party and will be used for the same purposes as set out in this policy, or for the purpose of analysing any proposed sale or re-organisation.
- In connection with legal or regulatory obligations
We may process your personal information to comply with our legal and regulatory requirements or to respond to regulators where applicable. This may include disclosing your personal information to third parties, the court service and/or regulators or law enforcement agencies in connection with enquiries, proceedings or investigations by such parties anywhere in the world or where compelled to do so.
In some circumstances, we may be legally required to disclose your personal information because a court, the police, another judicial or law enforcement body or government entity has asked us for it.
- How long information is kept
We will only retain personal information for as long as is necessary and as permitted by applicable laws.
We will retain personal information while we are using it, as described in the section above. We may continue to retain it after we have ceased such uses for certain legitimate business purposes. For example, if you have opted out of marketing communications from us, we will retain limited details about you to ensure we can honor your opt-out request. We may also continue to retain your personal information to meet our legal requirements or to defend or exercise our legal rights.
The length of time for which we will retain your personal information will depend on the purposes for which we need to retain it. After we no longer need to retain your personal information, it will be deleted or securely destroyed.
- Your rights
The rights set out below apply regardless of where you are accessing this website, our product or services from.
For any data privacy queries or complaints, please contact email@example.com.
- Updating your information and marketing preferences
We want to ensure you remain in control of your personal information. We try to ensure the personal information held about you is accurate and up-to-date. We will always provide the opportunity to unsubscribe or opt out of future marketing communications.
Information on how to unsubscribe or opt out will be provided on every marketing email we send you. However, if at any stage you would like to update and/or correct such personal information, or opt-out of future marketing communications, request this by sending an email to firstname.lastname@example.org.
- Contacting us
By email: email@example.com
By phone: +44 207 193 4823
By post: Commerce Interact Ltd.
14 Greville Street, unit 1.05
EC1N 8SB, UK
We hope we will be able to resolve any privacy concerns you may have. However, you always have the right to complain to any supervisory authority or other public body with responsibility for enforcing privacy laws in your country.